Category: GTD

managing long-term reminders

At work, I need to keep track of a number of tasks that need to be done infrequently, such as replacing app secrets or renewing SSL certificates. Depending on the task, it might need to get done once every three months, once a year, or once every two years.

For the last few years, I’ve been using regular old Outlook tasks for this. That’s worked fine, up until today. We recently starting archiving our mail with Mimecast, which removes any mail items from Outlook if they’re more than a year old. And, as I realized today, that includes task entries too! And it goes based on creation date, not modify date, so even in cases where I’ve modified the task in the last year, if it was created more than a year ago, it’s gone now. Oh well. (The archived emails are searchable in Mimecast, but if the deleted tasks are in there somewhere, I haven’t been able to figure out how to surface them.)

So I spent a bunch of time today trying to recreate my long-term task list. I managed to get a screenshot of the tasks that were deleted by going into Outlook on a different computer, jumping right over to task list and taking a screenshot, before Outlook could fully update itself from the server. (The tasks disappeared just a few seconds after I took the screenshot, so I got lucky there.) Of course the screenshot only gave me the subject line for each task, and not the due dates or the notes that were inside each task item. But it was enough of a start.

At home, I use Evernote to track long-term reminders, and it’s always worked great for me. I get email notifications on the reminder due date. And I can easily go into Evernote and pull up a list of just the notes that have reminders on them, if I ever want to review them. It’s not perfect: There’s no calendar view, for instance, and there’s only the one date. (Other systems often have both a start date and due date.) But it’s good enough.

I can’t use Evernote at work though. (It’s blocked.) We don’t seem to have any approved apps for to-do’s or reminders in our Windows 10 app catalog. We do, of course, all have O365, so I should be able to use Microsoft To-Do. But it doesn’t work, for some reason. I do have access to Microsoft Planner though. Planner is kind of like Trello, which I’ve played around with a bit in the past. I’m not really a big fan of the kanban board thing, but a lot of people really like it. So, for now, I guess I’m using Planner.

This whole thing got me to thinking about what exactly it is I was trying to do, at a high level, and I realized that I was basically looking for a good 43 folders / tickler file system. It occurs to me that I could just create that in OneNote, with a single tab with 43 notes under it. It would be a bit of a kludge, but I could definitely make it work. Or heck, I could just do a 12 folder system (one for each month), and create short-term Outlook tasks for all of a given month’s to-do items on the first of the month. Either of those ideas is probably more manual labor that I want to do though.

I’m not entirely happy using Planner, since it’s not integrated with Outlook or OneNote at all, and there’s no desktop app for it, so I need to use the web site to manage tasks. That’s not a bad thing, per se, but, for long-term tasks, it means that I need to trust that the email reminders are getting sent out, since I won’t actually ever see the task list unless I purposely go looking for it. So I’m still going to think about this a bit more, but Planner is probably my best option for now.

Evernote changes

Evernote has been going through some changes lately. They’ve introduced new client software for iOS, Windows, and Mac. I haven’t updated to any of the new programs yet though. I assume the iOS one will get pushed down automatically at some point. For the Windows and Mac clients, I don’t think they’re pushing them out automatically, so I can probably keep using the old software until they’ve worked out the bugs in the new stuff.

The new Windows and Mac clients have gotten a lot of bad reviews, from what I’m seeing on reddit and elsewhere, so I’m a little afraid to try them. I’ve been actively using Evernote since 2014, and I’ve got a lot of notes in there. I realize that the folks complaining on reddit are probably a small subset of total Evernote users, and the new clients are probably fine, but I want to be careful.

Evernote’s CEO, Ian Small, has been doing a bunch of interviews with productivity YouTubers recently, to promote the new clients and to answer questions and concerns about Evernote’s direction. Here are links to three recent interviews:

It’s kind of interesting to see how much effort he’s putting into this, and how he’s approaching it. Evernote is big enough that he could probably be giving interviews to (for lack of a better term) more mainstream tech journalists, but he’s going with random productivity YouTubers instead. It seems like he’s trying to really reach out to the serious productivity nerds.

One thing he’s had to defend is his choice to rewrite the clients in Java Script, using Electron. That’s actually a pretty safe choice for a cross-platform app right now, but it does leave you with an app that’s probably going to be slower than an app written in, say, C# on Windows or Swift on Mac, using native libraries on each platform. But Electron apps don’t have to be slow.

With all the uncertainty around Evernote, I spent a little time recently looking at the possibility of moving to OneNote. Microsoft has an importer that you can use to make the move. I haven’t tried it, but it’s good to know that it exists. I use OneNote at work (since that’s our standard), and it’s fine, but I like Evernote a lot more.

So hopefully, they’ll keep iterating on the Windows and Mac clients, and by the time I switch over to them, they’ll be fast and reliable.

New Year’s Day 2018

It’s New Year’s Day morning, and it’s 5 degrees out, with a wind chill making it feel a few degrees colder. So I guess it’s a good morning to stay inside and write my annual year in review / new year’s goals blog post. As I get older, I’m finding these little reviews to be pretty helpful.

Here are links to the last few:

2017 was a challenging year, on many fronts, most of them related (at least tangentially) to Donald Trump. Andy Zaltzman has a great 2017 year in review article up on the Guardian web site, and a very funny 2018 year in review article at iNews. It’s stuff like Zaltzman’s Bugle podcast that has kept me sane though the last year.

Weight and General Heath
Last year, I mentioned that I’d transitioned from losing weight to maintaining my weight. Well, I guess that’s not entirely correct, since I weighed 150 at the start of 2016, 146 at the  start of 2017, and 140 today. So I actually still seem to be losing around five pounds per year. It seems like I’m going to have to level off at some point and I honestly think that 140 is going to be it. I can’t see myself dropping to 135, but we’ll see. I’m still using LoseIt every day, and logging all my meals and snacks.

On the general health front, I had blood work done last month, and everything is looking pretty good. No major health crises in 2017, so that’s something, at least.

In terms of exercise, I’m doing pretty good. I got my Apple Watch in April 2016, and I’ve been wearing it every day. My move goal has been set at 400 calories for probably all of last year, and I’ll hit that 3-5 times a week on average, I think (more often when the weather’s nice, and less often when it’s ridiculously cold, like right now).

As to sleep, that’s been a mixed bag this year. I mentioned last year that I might toss my mattress and get a new one, despite the fact that it’s not really that old. I didn’t do that, but I might do it this year. I had a run going for a while where I would wake up at 2am or 4am every night, for no obvious reason. I think it was due to some noise outside or something like that. I’m still generally waking up at 4am or 5am for no reason, looking at my phone to see what time it is, then rolling over and going back to sleep. I blogged about sleep back in October. I’m still using the Sleep Cycle app.

Blogging and Journaling
I wanted to check and see how many blog posts I’d written this year, but then realized that I can’t figure out how to get that number easily. (It’s probably somewhere in the site stats, but I can’t find it.) So I just counted then up on the 2017 archive page, and it looks like about 128. (I could probably write a SQL query to get that number, but it’s not worth the time.)

I didn’t write a ton of programming-related blog posts in 2017, but I’m trying to correct that with my “12 Days of .NET” series of posts.

As to journaling, I finished a five-year journal in 2016, and used Day One exclusively in 2017. Day One is working out OK for me. From their Mac app, I can see that I’ve written 363 entries in 2017, which is almost one per day. Most entries are very short; I’m keeping track of things like books, comics, and movies that I’ve read/seen in Day One. (I might have more to write on that subject later.)

Professional / Education
I will be hitting my five-year mark at SHI this month. I don’t think that gets me an extra week of vacation in 2018; I think that comes in 2019, when I start the year with more than five years on the job. (I could be wrong though.) I’m a little jealous of my brother in this area: he gets a lot more vacation time than I do. (But I’m sure he gets paid a lot less, since he’s working for a non-profit.)

My year-end performance review was very good. Interestingly, my boss told me that I rated myself lower on my self-review than anyone else in the department. Part of that, I guess, is humility. Part of it is probably imposter syndrome. But most of it is that I rushed through my self-review without thinking about it too much and just hit “3” on a lot of stuff (on a scale of 1-5). I also got a slight promotion in July, so I’m now a “Senior Application Developer.” So overall I’m doing fine at work, from my boss’ point of view.

Near the end of 2017, I started a new project that’s allowed me to do a good amount of .NET programming, using modern tools and techniques (for the most part), so I’m happy about that. I still do a lot of Dynamics AX work, and I’m a little worried about that, since Microsoft has really been pushing people into the cloud version of AX. (Which is annoyingly now called Microsoft Dynamics 365 for Finance and Operations, Enterprise Edition. Seriously. I wrote a whole essay on how annoyed I am about that name, but didn’t post it. But I digress.) We’re not likely to upgrade our on-premise install of AX anytime soon, so I have a little bit of worry about becoming a “legacy system” programmer. But my boss is aware of that, and has gone out of her way to try to get me involved in general .NET projects, whenever possible.

On the education front, I’m still subscribing to Pluralsight, and watched a handful of courses in 2017. I have a blog post on that scheduled as part of my “12 Days of .NET,” so I won’t say any more here.

Looking at my Goodreads history, I see that I managed to read several programming-related books this past year, including:

So I’ve really got nothing to be ashamed of there. A bunch of these were read via the Safari subscription that I get via ACM. That’s turned out to be a really useful benefit. I have a bunch of books in my queue there, and I hope I’ll be able to read a few of them in 2018.

Organization / Finance
Not much to say here. I’m still using Evernote for nearly all of my personal organizational needs. And I’m still on their premium plan, which should renew in about a week at $70/year. For me, it’s worth it. It’s still my best option for an organizational tool that works well across Windows, Mac, and iOS.

On the Finance front, I did a quick year-end review yesterday, and I’m looking pretty good. The stock market has been crazy this year. I’ve done well, but I’m a little worried about the possibility of a crash in 2018. I haven’t really done much in the way of review this year; I’ve mostly just kept everything where it is and let it ride. I feel like maybe I should move some money out of stocks this year and into bonds.

And I still have to figure out what to do about the fiduciary duty rule. I have a document from Merrill somewhere listing the options I have on my various retirement accounts. But I’m not sure where any of this stuff even stands now, since this is one of many things that Trump and the Republicans want to roll back. There was a lot of talk about it back in February (see here and here), and a little in May (here), but I haven’t heard much lately. The whole thing is giving me a headache.

Comics and Books
I set a fifty-book goal in Goodreads for 2017, and read 115 books total, according to my year in review page. Some of those are short stories, and a lot of them are graphic novels, so that’s a highly-exaggerated number, but I still feel like I got a lot of reading done this past year. Highlights would probably include finishing Warren Ellis’ Transmetropolitan, re-reading Philip Pullman’s His Dark Materials trilogy, and reading Seveneves by Neal Stephenson.

On the comic book front, I’m still visiting my local comic book store once a week and picking up a handful of new comics. I started doing that in mid-2016, when DC’s Rebirth started. I’m still reading a number of the titles that started up then, though I’ve dropped a few. And I’m not really reading any Marvel books right now, though I picked up Ed Piskor’s X-Men: Grand Design, which looks really amazing. (Marvel has had a pretty bad year, overall.)

I’ll probably keep going into the comic shop every week, if DC keeps publishing a few good books. But if they go off the rails at some point this year, then I’ll probably stop and go back to just reading an occasional trade paperback and random stuff from Comixology.

Art and Entertainment
I’ve gotten a good bit of use out of my Met and MoMA memberships in 2017. But I haven’t been to either in a while, largely due to the cold weather.  I did see the Rodin exhibit at the Met, but I haven’t seen the Hockney, Munch, Michelangelo, or Leonardo to Matisse exhibits. I’d like to go next weekend, but it looks like we’ll have a high of 11 on Saturday and 21 on Sunday, so that’s not looking too good. There’s less going on at MoMA; I’d like to get in and see The Long Run, but that’s going to be there until November, so I’ve got plenty of time.

I got out and saw a few good concerts in 2017, including Paul McCartney in Newark. I went to NYCC. And I went to the Star Trek set tour in Ticonderoga with a couple of friends!

I have a pretty full schedule for 2018 already, including U2, Weird Al, the Harry Potter Cursed Child play, and a repeat visit to the Star Trek tour (with a William Shatner appearance). I’m actually wondering if I’m going to make it to all of these. I hope my health holds up, but I do have a tendency to get sick at the most inopportune times. (I’m still mad that I had to miss the Spinal Tap Unwigged concert back in 2009.)

Summary
I started writing this post just after breakfast, and now it’s almost lunch time. And the word count on this post is almost at 2000, which is pretty darn lengthy, for a self-indulgent year-in-review post. But I think these posts are really helpful for me, and if they’re interesting to anybody else, great. (If not, I’m not forcing anybody else to read them.) The temperature outside is crawling upward, and is now at 14 degrees. That’s better than the 5 degree reading when I started writing, but still not warm enough for me to want to go out for a walk or anything like that. (And I’d really like to be able to go out for a walk right now. I may bundle up and force myself to. At least as far as Starbucks and back.)

more on FastMail, and playing catch-up

I’m still working on migrating from Gmail to FastMail. Since the last time I blogged about this, I’ve migrated nearly all of my online accounts over, and have converted from a trial to a paid subscription.

I have several problem accounts that I haven’t switched over yet, including some that don’t provide any way to change your email address, and some that do, but where it doesn’t seem to work. So I have to write some emails to various support addresses and see what I can do to straighten those ones out.

I’m keeping the inbox of the new account pretty clean. I’ve set up rules to move most incoming messages directly into folders, where I can more easily manage them. I just counted, and I have a little over 50 rules set up so far. (I could probably cut that number down if I got a little clever about it.)

Meanwhile, I’ve been trying to catch up on the backlog of stuff in my Gmail “read/review” folder. I file certain newsletters away into that folder automatically, and I’ve let myself fall way behind. Here are a few notes on a few of my favorite newsletters.

I’ve really been enjoying Warren Ellis’ Orbital Operations newsletter. He puts it out once a week, usually, and it contains a lot of stuff about his own writing projects, plus little reviews and pointers to other people’s books, comics, and music. I’ve added a bunch of books to my Amazon wish list based on his recommendations.

I’ve been subscribing to TidBITS for a long time. It’s been around for more than 25 years. It’s a weekly newsletter about all things Apple. There are plenty of Apple news blogs, and some of them are very good, but TidBITS is a great resource and has some great in-depth articles that you won’t find anywhere else.

The tor.com newsletter is another one of my favorites. A lot of their articles are fluff, honestly, but they publish one or two new pieces of fiction each week, and some of those are really good.

I also subscribe to several NY Times and New Yorker newsletters, and I pick up a lot of good articles from those. David Allen’s GTD newsletter is pretty good too.

As I work my way through my “read/review” backlog, I save longer articles to Instapaper to read later. Which means that, to some extent, I’m just shifting my backlog from email to Instapaper. But at least I’m separating wheat from chaff and saving only the “good stuff” to Instapaper.

I’m down to about 250 messages left in read/review in Gmail. But the read/review folder in FastMail is starting to fill up now, and will likely hit 100 messages by the end of this week. I think I may need to cut back on the number of NY Times and New Yorker newsletters I’m getting.

Organizer and email follow-up

This is a follow-up to my post about OtherInbox Organizer from a few weeks back. They finally acknowledged that they’d made changes, via an email they sent about a week ago. Their main point was that the service is now much faster. I can’t dispute that; under the old version, emails would generally sit in my inbox for a few minutes before being filed. They were, I assume, running some kind of batch process that could only check once every few minutes. Now, it seems like emails are instantly filed. I’m not familiar with Google’s APIs for accessing Gmail, but I’d guess that they’ve switched to an API that’s more event-driven, where maybe they have a callback that gets called every time a new email comes in. Either that, or they just tossed more computing power at their old process, so it runs more often.

The one big annoyance from the recent change is that they stopped applying the general “OIB” tag to every organized email. (I mentioned this in the previous post.) Well, they fixed that as of last night, so I’m happy about that.

They don’t seem to have made any effort to restore some of the other related functionality, like applying a “receipt” tag to emails that look like receipts, or “shipping notice” to emails that look like shipping notices. But those functions weren’t working real well anyway, and I never really relied on them at all, so that’s fine.

In a nutshell, now that they’ve restored applying the general “OIB” tag, I’m pretty happy with them overall and will likely stick with them for now.

On a related subject, ProtonMail just announced some new features. They still don’t have IMAP/SMTP support, but they’re testing it and will probably roll it out before the end of the year. I’ve been messing around with ProtonMail a bit over the last couple of weeks, including installing their iOS app on my iPhone and iPad. It’s a pretty good app. Sometimes, apps for services like this are an afterthought, farmed out to a third-party developer, and the end result isn’t very good. But ProtonMail’s app is quite nice. Visually, it’s well-designed and looks good on both iPhone and iPad. It works well, and includes support for Touch ID. I haven’t quite talked myself into switching over to ProtonMail, but I like what they’re doing and they’ve made a ton of progress since they launched a few years ago.

Organizing Email (and related privacy issues)

I’ve been using OtherInbox Organizer to keep my Gmail inbox clean since 2011. it’s a service that scans your Gmail inbox and moves commercial email into various folders under a main “OIB” folder, for example “OIB/Shopping” or “OIB/Finance”. It’s a good service and it’s free. I’ve had some concerns with it over the years, partly because of it being free. Obviously, they’re doing something with the data from their users to make money. I don’t necessarily mind that, if they’re just using aggregate data and not telling people which brand of underwear I’m buying or which books I’m reading or anything like that.

I hadn’t given them much thought recently, but, yesterday, some stuff changed, so I did some digging. Part of their service is a daily review email that summarizes all the emails they’ve organized in the past 24 hours. That email has looked the same since I first signed up for an account, but the design on it changed yesterday, along with a couple of other minor things. And, previously, they’ve always applied two labels to each email: the main “OIB” label and the more specific folder label, like “OIB/Shopping”. Now, they’re only applying the specific label and not the general “OIB” one. (Gmail, of course, doesn’t really have folders, just labels, which can be nested to look like folders.) So I was wondering if they’d been acquired recently or if the service had been sold from one company to another.

Surprisingly, I didn’t find much information via Google. I did discover that they’d been acquired by Return Path, but that happened back in 2012. I might have read about that previously, but I don’t remember it. Up until yesterday, Return Path wasn’t mentioned in the summary email, but that changed with the redesign; the copyright notice at the bottom of the email now says Return Path instead of OtherInbox. Nothing about the changes has shown up on either the OtherInbox or Return Path Twitter feeds. And I couldn’t find any recent reviews or news about the service, other than seeing it included in some typical clickbait “top five ways to organize your email” articles, but none of those were that recent either.

Reviewing Return Path’s privacy policy, it sounds like they’re only sharing aggregate and/or anonymized data with their (business) customers, not personally identifiable data, so that’s good. If I was worried about that, I’d probably switch to SaneBox. Their service costs money, so their users are actually their customers; they’re not selling the data at all. But they charge $7 per month for their service, for their low-end accounts. (It goes up to $36 per month for their high-end accounts.)

Or, I could just use Gmail tabs. They were introduced in 2013, after I started using OtherInbox, so I’ve never really tried them. I think I did notice at one point that they only work with the regular Gmail client and don’t affect the view of the inbox through a third-party client like the mail client on iOS. (And I really want to have a clean inbox on iOS, so that could be an issue for me.)

Of course, if I’m worried about privacy, and being the product rather than the customer, I could probably switch from Gmail to a paid email provider also. I’ve considered switching to FastMail in the past. Their standard account is $5 per month, which is pretty reasonable. Combining FastMail and SaneBox would give me an email account with great organizing tools and no obvious privacy issues. (I’m pretty sure SaneBox would work with FastMail.)

For now, though, I’m going to stick with Gmail and OtherInbox Organizer, and just keep an eye on the Organizer product and see if anything weird is going on with it. The recent changes may just be the result of some long overdue maintenance work. Or they could be related to some further changes that could compromise privacy and/or make the service less useful.

New Year’s Day 2017

I’ve gotten into the habit of writing a post on New Year’s Day, reviewing some goals and events from the previous year and thinking about goals for the new year. Last year’s post was pretty long, and took quite a while to write. I’m not sure if this year’s post will be quite as long, but, for reference, it’s now 8:05 am. I’ve got the radio on WQXR, a cup of coffee at my side, and nothing else to do this morning. Let’s see what time it is when I finish!

For reference, here are links to my last three New Years Day posts:

Weight and General Heath
I think I’ve successfully transitioned from losing weight to maintaining my weight. I started 2016 at 150 pounds. I’ve stayed between 145 and 150 all year. I’m currently at 146. I’m still using Lose It to track everything I eat, and I’m staying within my budget most of the time. So I’m feeling pretty good about that.

On the fitness front, I’m not really doing much. Since I got my Apple Watch in April, I’ve been wearing it every day, and doing my best to meet the activity goals. So I’m making some effort, and I have the watch to help me keep track of what I’m doing. I was doing a lot of walking when the weather was nicer, but I haven’t been terribly active this winter.

Medically, I haven’t had any huge problems this past year, except for the migraines I started getting back in May. I got an MRI done on my brain, but it didn’t find anything interesting. I’ve also been getting more general headaches than I used to. I’ve been dealing with a generally higher level of pain and fatigue this past year, overall, but I’m not sure I can point to anything specific enough to be actionable. Maybe I’m just getting old.

And I’ve still got the neck and back pain that I’ve been living with for a few years now. I did buy a new mattress in June, as I’d planned, but it hasn’t helped me at all. In fact, I think I might need to toss it and try again this year, maybe with something different, like a Casper mattress or something similar.

Speaking of which, my sleep quality recently hasn’t been too bad, but also hasn’t been too good. I’ve been quite good about getting to bed (and getting out of bed) at a consistent time. I’m generally in bed around 10pm and awake at 6am, on both weekdays and weekends. I think I’m doing a lot of things right, in terms of the usual advice you see about limiting screen time before bed, keeping regular hours, and so on. I’ve occasionally had bouts of insomnia in the past year, but I’ve been OK lately. Being in an apartment building on a busy street, there’s a lot of stuff that’s out of my control. But I’m trying to do my best given the environmental constraints.

Blogging and Journaling
I’ve done a fair bit of blogging here this past year. Looking at my stats, I apparently wrote 193 posts in 2016, so that’s a lot. I’ve tried to work in some useful posts, in between the self-absorbed ones. As to journaling, 2016 was the last year in a five-year diary I started back in 2012. I didn’t actually write much in it in 2016, so I think I’m going to quit that and just stick with Day One. I did a fair bit of writing in Day One over the last year, so I think that’s working out well.

Professional / Education
I’m still at SHI, and will hit the four-year mark this month. Things are pretty stable there. I’m still mostly doing Dynamics AX work, but I had an opportunity to work on some SharePoint stuff too, which allowed me to write some C# code, which was nice. And I did learn a lot about SharePoint this past year, which might not be exactly what I’d have chosen to learn, if I had a choice, but it was fun and interesting nevertheless.

I signed up for a Pluralsight subscription last month. We’ll see whether or not I get my money’s worth out of it this year. So far, I’ve just been using it to work through some SharePoint stuff. I hope to find time to use it to learn some of the newer .NET stuff this year. I haven’t done anything at all on EdX or Coursera lately, and I probably won’t in 2017, since I’ve got the Pluralsight subscription.

Organization / GTD
I feel like I’m really in the groove on this stuff lately. One of my projects for 2016 was switching all of my bills over to paperless (finally). I’ve done that, and I’ve kept up with downloading the PDFs, paying the bills, filing them away in subfolders, and all that exciting stuff. I blogged about going paperless in December 2015, and it feels like I’ve done what I wanted to do there, and kept up with everything.

I’m using Evernote pretty effectively too, I think. Though, looking at it now, there’s a bunch of stuff in my “inbox” notebook that I should really do something with. None of it is really important, but I should make up my mind about what I should consider a project and what I should just file away in the “someday/maybe” category.

Summary
It’s now 9:30, so I’ve been working on this for about ninety minutes, which seems like long enough. There’s more I could write, but I’m going to hold off. Looking back through this post, I don’t think I’ve set any really ambitious goals for 2017, but I’m fine with that. I think I mostly want to keep doing a good job at work, keep doing whatever I can on my health, and try to be a good friend and a good citizen. I think 2017 is going to be a challenging year, for everybody, and honestly I’m a little afraid of it. But I’m going to do my best.

Evernote Essentials

I just finished rereading Brett Kelly’s Evernote Essentials. I first bought it and read it in 2014. He released an updated version recently, so I thought I’d download it and give it a quick reread. It does have some updates since the last version I read, but nothing that I wasn’t already aware of. If you’re new to Evernote, and want to get up to speed quickly, it’s a good book to read. He’s now selling it in three versions; one is just the book, then there are “plus” and “premium” versions with extra content, including video and audio content. I can’t really imagine needing the extra content, though I’m sure it’s good, if you’re really into Evernote, and don’t mind paying for it.

I’m still getting a lot of use out of Evernote. They’ve updated the Mac and Windows clients recently, with some interesting new features. In the recent past, updates to the desktop software were sometimes more annoying than useful. They’d add non-removable buttons for features I don’t use, like “Work Chat”. But lately, they’ve actually been adding useful features and capabilities, such as the new Cmd-J feature on the Mac.

closer to paperless

I blogged back in December about how I’m taking a few more baby steps towards going paperless. I had switched my Merrill statements over to email, and that’s gone reasonably well. I’m downloading those statements pretty regularly, and I’m also keeping up with the other random statements that were already coming in via email.

One side note: the standard for paperless bills and statements is almost always PDF (which is fine). On my new desktop PC, I’d decided to skip installing Acrobat Reader in favor of Foxit. I thought that was working out OK, but I started having trouble with Foxit crashing randomly, so I had to give up on it and switch back to Acrobat. I’m not that fond of all the bells and whistles that Adobe keeps adding to Acrobat Reader, to try to suck you into their “document cloud” or whatever else they’re pushing at any given time. But at least it doesn’t crash. Maybe I’ll try Sumatra or one of the other third-party PDF readers at some point, but for now I’ll stick with Adobe’s bloatware.

So, where was I? Oh yeah, getting rid of paper. For a number of years, I’ve been paying most of my bills electronically through my bank’s web site. It’s got a reasonably good interface, and has always worked well. Except when I screw up, which I’ve done twice recently. The interface shows an alphabetical list of all the payees you’ve set up, and you just type in the amount you want to pay in a text box next to the payee name. Well, twice recently I’ve accidentally typed into the wrong box, paying a bill for company “A” to company “B” instead. The first time, I caught it in time to cancel the incorrect payment and entered the correct one. But, this month, I paid my cable company instead of my credit card company, and didn’t catch it until the cable bill showed up in the mail with a really big credit on it. So I figured out what I’d done, but maybe a little too late. I paid the credit card bill as soon as I realized what I’d done, but I’m not sure it made it in before the due date, so I might get dinged with a late fee.

So that’s convinced me to try a feature on the bank’s bill payment site that I’ve been ignoring up to now. For several companies, you can request e-bills to be delivered directly via the bank’s web site. So you can just review and pay them right there. I’ve always been a bit leery of this, but it seems like it would be a good way to prevent the problem of accidentally paying the wrong company. And I’ll be able to download the PDF e-bills for multiple companies all through a single web site, instead of a different one for each company.

I signed up for e-bills for my two major credit card accounts. I’ll probably add my other credit card account and my phone bill later, if the first two e-bill setups work out. So pretty soon, I may be down to just one or two paper bills / statements per month, and I can probably get rid of those too.

This is all good, and it will cut down on the amount of useless paper that I have to file away in my file cabinet, then occasionally purge and shred. It’s starting to bother me, though, that I don’t get much mail anymore. So I’m thinking about subscribing to a printed weekly magazine again, like the New Yorker or the Economist, just so I’ll have something showing up in my mailbox regularly. But I know I won’t have time to read either of those. So, maybe TV Guide?

random stuff

I noticed in my “On This Day” sidebar that I’ve written a lot of blog posts on January 20th. I’m not sure why, but I feel like I should keep up the trend and write one today too.

But I have nothing in particular to write about, so I’ll just dump some random stuff out of my head. Which will probably be helpful to me, but maybe not to anyone else.

First, I have a cold, I think. And, whatever it is, it’s been hanging in there since Christmas. I keep thinking it’s just about gone, then it comes back. I’m quite frequently sick at this time of the year, so I shouldn’t really be surprised. All this ridiculously cold weather this week isn’t helping either, and we’re getting ready for a possibly major snowstorm this weekend. I’d really like to take off for a week or three and go to Florida, or San Diego, or anyplace warm, really.

After several months of not touching any novels or non-fiction books, and reading only short form stuff and comics, I’m back on a long-form book kick. I’m currently reading Thunderer by Felix Gilman and First Things First by Stephen Covey. I’m enjoying the Gilman book enough that it’s putting me in the mood to read more stuff like it. Maybe some China Miéville or Paolo Bacigalupi. (I honestly don’t know enough about either of those guys to know if it actually makes sense to group them together with Gilman, but for some reason, I think it does.)

On an unrelated subject, I stumbled across a great article on MacDrifter today about Drafts. I’m using Drafts a lot now, much more than I used to, but I’m still not really using it to its full potential. Of course, I don’t really use my iPhone or iPad for writing much; I stick with a “real” computer for that. But Drafts is great for some stuff, including quickly dumping notes into Evernote. It’s just faster and easier than opening up the Evernote client itself, which is a great app, but kind of slow to start. Drafts opens quickly and lets you start typing right away.

I’ve also noticed that Things for Mac is on sale for $25 right now. I own the iOS version, which I bought a while back when it was on sale, and I tried the Mac version, but I couldn’t talk myself into using it regularly. I might go ahead and pay for the Mac version, and give it another try. I’m keeping track of stuff largely in Evernote these days, but it might be a good idea to use something more structured for some stuff.

Tomorrow will be my three-year anniversary at SHI. I don’t have too much to say about that, other than that it’s been a pretty stable job, without a lot of drama or stress, and I seem to be doing well there, based on my performance reviews. I’m occasionally tempted to shake things up and find something new and interesting, but for now, I’m content with what I’ve got.