Category: GTD

FrontPocket review

I just installed FrontPocket on my iPod Touch. I stumbled across this program yesterday while I was working on my MobileMe issue. FrontPocket is an application that gives you (almost) full access to your Backpack account on your Touch (or iPhone). This is something I’ve really been looking for since I got the iPod Touch. I was hoping somebody would get around to coding something like this, and now someone has!

The program uses the Backpack API to access the info in your Backpack account, and pull it down to the iPod over the air. It caches the info locally, so you can still have access to it when you’re not connected to WiFi. I just did some testing, and it doesn’t look like the program automatically sucks down your whole Backpack account; it seems like you only have offline access to stuff that you’ve previously viewed online, and only the version you’ve most recently viewed, not necessarily the current version on the web. And it seems like you can’t add new notes or edit existing ones offline.

While online, you can add notes, edit notes, add journal entries, and add reminders, so you can do pretty much anything you’d want to do. The program does not, though, render Textile or HTML, so you’re just viewing the text of your notes. And URL links are not active links, so you can’t click on them and have them open in Safari or anything like that. (And, of course, the iPod Touch still has no copy & paste functionality, so you can’t just copy & paste an URL out of FrontPocket and into Safari.) Oh, and it doesn’t render photos that you’ve stored in Backpack either.

So, overall, there are a number of limitations to this app that I really wish they could find a way to fix. Some of them are likely related to limitations in the Backpack API. Others could be fixed, though they might be non-trivial. The app’s only on version 1.1, so maybe we’ll see some new stuff added in the next iteration. (I wonder if there’s an open source Textile rendering engine out there somewhere that they could convert for use on the iPod/iPhone and just drop into the app?)

The thing I’d most like to see is a full sync option, where my entire Backpack site would get pulled down to the device. I’d even be OK with having to press a button in the app to initiate the sync, though it would be cool if it could be done automatically in the background.

The app does have calendar functionality, by the way, but I don’t use Backpack calendar, so I can’t say much about that works. I haven’t seen any indication that it integrates with the standard device calendar app, though I wouldn’t expect it to; Apple probably hasn’t made it easy for third-party apps to update the built-in ones.

syncing

I’ve been using MobileMe to sync contact & calendar data between my MacBook and my iPod Touch for a while now. It works pretty well. Today, I decided to go one more step, and set up MobileMe on my Vista desktop machine to sync with Outlook. The contacts were no problem; they synced up fine the first time through, and I then went through them and weeded out a few duplicates.

The calendar was a little trickier. I have three calendars in MobileMe: Home, Work, and Birthdays. The birthday calendar is populated automatically via MenuCalendarClock, a shareware program that just pulls birthdays from the Mac address book and puts them into iCal. These calendars all now show as separate calendars in Outlook. I had to basically push them down to Outlook, rather than doing a straight merge, though, to get them to show up.

There’s a default calendar in Outlook called “Calendar” that has now synced up the MobileMe (and hence my Mac and iPod). I never used the calendar in Outlook before, so this is just an empty calendar. There doesn’t seem to be any obvious way to delete it in Outlook, or to tell the MobileMe control panel not to sync it up. Not a huge deal, but a little annoyance.

And repeating events seem to be treated a little differently in Outlook vs. iCal. After I pulled stuff into Outlook, then synced back to MobileMe, then synced my Mac, every repeating event on my calendars showed as changed. I’m hoping this is a one-time thing, and I’m not going to have to push & pull every repeating event at every sync.

I’m also a little worried that, when I go to http://www.me.com/calendar/ to check my calendar online, I just see “Loading Events”, and nothing ever comes up. I think when something this has happened in the past, it would generally clear itself up overnight. Here’s hoping. Looking around online, though, this may have something to do with the way Outlook messed with the repeating events. I may have to do some work to straighten this out.

My reason for setting up Outlook with MobileMe, by the way, is because I’m thinking about replacing my old Motorola cell phone with a BlackBerry in the not-too-distant future. If I do that, I’m going to want to do full contact & calendar sync with the BlackBerry, and it seems like the easiest way to do that might be through Outlook. It seems like it’s possible to sync a BlackBerry directly with a Mac, but I figured it couldn’t hurt to set up my PC with all my data either way.

Making It All Work

I posted a couple of weeks back that I would likely pick up David Allen’s new book, Making It All Work, whenever the Kindle version dropped to $9.99. Well, it just did, so I bought it today. I just just thinking that our new president could probably use a bit of organizational help from David Allen. He’s got such an ambitious agenda, and in such a challenging environment, that I really think he should put a personal productivity guru of some sort on his staff. (Who knows, maybe he already has one.)

I’m not sure when I’ll actually get around to reading this book, though. I’m in the middle of a Doctor Who novel right now, plus I just started reading 1776, and I have John Adams on the Kindle too. Plus a boatload of SF and fantasy novels, both dead-tree and Kindle format, waiting to be read.

productivity books

David Allen’s new book just came out. I’ll probably pick up the Kindle version at some point, though I think I’ll wait and see if they drop the price on it. It’s $14.27 right now; the hardcover is $17.13. I’m assuming the Kindle version will drop to the usual $9.99 eventually.

I still haven’t finished reading Ready for Anything , actually, so I’m in no hurry to start the new book. Along similar lines, I’m almost done with the audio version of Stephen Covey’s 7 Habits.

I don’t know if all this book-reading is doing me any good, really, but I like to think it’s helping.

backpack

I’ve been fussing around with Backpack some more lately, trying to decide if I want to switch from a free account to a paid one. I think I could get some utility out of having more than 5 available pages to play with. I’m thinking about taking some notes that I have on my old Palm, plus some stuff that I have in OneNote on my PC and/or DevonThink on my Mac, and copying it all up into Backpack. The fact that there’s still no obvious way to sync these notes to my iPod Touch is probably the only thing keeping me from doing that. I can think of some workarounds, but they’re not perfect.

I started playing with the journal feature in Backpack last night. It’s pretty cool, but as I discovered by digging through the forums, there’s a 100 item limit on what you can store in the journal. Past that, stuff just falls off into oblivion. This limit doesn’t seem to be documented anywhere. I wouldn’t have known about this if I didn’t go looking for it. That’s one of the things that’s frustrating about some of the 37 Signals stuff. They often seem to impose weird limits on things, then fail to document them. I’ve also noticed, for instance, that stuff in the journal doesn’t show up in search results, if you use the search box on the main page.

This stuff makes the Journal a good bit less useful than it could be. I was thinking about using the Journal as a kind of log for some key activities that I might want to come back to later, and see when I started them, when I completed them, or when I last did a certain thing. With the 100-item limit, I’m really not going to be able to use the Journal that way, except for short-term stuff. I had been thinking it might be cool to create a Journal entry every time I had work done on the car, for instance. Then, I could get a full service history on my car by just searching on “car” in the Journal. I can still do that, of course, but the history won’t go back that far, depending on how much other stuff I use the Journal for. I guess I could copy and paste old stuff from the Journal into a regular Backpack page once in a while, but that seems like a kludge.

inbox zero again

I got my inbox back to zero again today. This is probably because a lot of people took today off, so it was pretty quiet at work. I managed to go through a bunch of unprocessed stuff and sort some of it out into projects & actions. The roads were nice and clear today too, and the parking lot was fairly empty. Overall, a nice day for getting things done.

GTD after a move

I haven’t posted anything about GTD in a while. I fell behind in my general filing & organizational stuff back in November, when we were preparing for our big move at work. I’ve gradually gotten things back into some kind of order now, but I’m still behind in some ways. I’ve got about 80 messages in my inbox, for instance, that I haven’t gone through and filed. And I haven’t done a proper weekly review yet in 2008, really. But my desk (and general work area) is pretty well organized now. I know where all the important stuff is. My files are alphabetized and in my drawers. All the books are on the bookshelves. The whiteboard is up on the wall. I have a fair number of random papers on my desk, but not in a big undifferentiated pile, or anything like that.

I just spent some time thinking about GTD Connect, and whether or not I should drop out of it. I’ve decided to keep up with in for a few more months, at least. The forums, podcasts, e-mails, etc, do seem to be helping out a bit.

Wired – David Allen

Wired has an article about David Allen in this month’s issue. I thought it was interesting and reasonably well-written. David Allen himself takes issue with a few things in the article, though. And the Lifehacker post on the article has a few interesting comments.

post 1001 – inbox zero

When I left work today, I’d gotten down to about 10 messages in my Notes inbox. Everything else was filed away into appropriate folders. I decided to pull up Notes on my iBook just now, and clear out the rest of my stuff. I have now achieved an empty inbox, for probably the first time since 1997, when we first installed a Notes server. Yay!

I did a pretty good weekly review today too. Probably closer to an ideal weekly review than I’ve done before, but still not quite what I should be doing.

On an unrelated topic, I picked up the Heroes season one DVD set today at Target. I was trying to resist it, since I already have all the episodes on my computer via iTunes, but Target had a special edition set with four notecards illustrated by Tim Sale, and I’m a sucker for Tim Sale stuff.