more GTD at home

Last night, I started trying to use Backpack for organizing some lists related to implementing GTD for personal stuff. Backpack seems like a good choice, since it’s web-based, and hence available on my PC or Mac, and also at work if need be.

The first thing I figured out is that the to-do list functionality in Backpack is interesting, but mostly useless. It looks nice, but it’s really missing a log of functionality. You can reorder lists, for instance, but you can’t easily move an item from one list to another. (I could get Backpack to let me do this occasionally, but I couldn’t figure out how to do it consistently.) Also, you can’t move a list from one page to another. It’s a lot easier to manage lists simply as part of the body text on a page, in either a plain old bulleted list or numbered list. You can move stuff around easily, just using good old cut & paste. You don’t get the fancy checkboxes this way, but I can deal with that.

I’ve also considered something like GTDTiddlyWiki, or one of its variants. The idea there would be to stick the HTML file into my FolderShare directory. Then it would, in theory, get replicated between my desktop PC, iBook, and work PC, so I could access it from any machine. I’ve heard that all of the GTD wiki variants tend to bog down if you stick too much stuff in them, though.

GTD progress – weekly review

I spent some time today screwing around with different ways of doing GTD stuff in Lotus Notes. I tried the free GTD for Lotus Notes database created by Brett Philp. I also played around with Things To Do 2 by Chuck Connell. Both of these databases are well-done and interesting, but neither one quite worked for me.

I wound up going back to the method detailed in the GTD and Lotus Notes document available from DavidCo. The basic idea there is to use the to-do functionality built into the Notes mail template, with a few tweaks. That works pretty well, but there are still a few things I don’t like. I’m going to try and ignore those things for now, since I’m the kind of person who can easily spend *way* too much time just messing with my “system”, and never get any real work done.

Once I got a bunch of data into the Notes to-do screen, I did my first weekly review. It was definitely an incomplete review, since I really haven’t gotten everything into the system yet, but it was kind of instructive. I really do have a lot of stuff on my plate right now. I’m somewhat intimidated by the prospect of getting everything into one system and really getting my head around it all. I definitely haven’t experienced the “stress-free” part of GTD yet, though I think (and hope) that I’m on my way!

GTD at home

I cleaned out the top drawer in my main file cabinet at home today. I labeled all my folders, nice and neat. I threw out a bunch of stuff I didn’t need. I shredded a bunch of old credit card bills and other stuff like that. It took me about three hours to do all this; from around 8 to 11pm.

I don’t think I’m going to go much beyond this in terms of organizing my “stuff” at home. I just don’t think I really need to go nuts on the personal stuff. It’s mostly the work stuff that’s out of control.

I really need to get back to reading the GTD book. I just haven’t had time to pick it up in the last few days. Well, I’m tired and I’m heading off to bed now. Remember, there’s a three-day weekend to look forward to at the end of this week…

GTD progress report

I picked up a Brother PT-1950 labeler from Staples yesterday, then went into work and labeled and alphabetized all my files. I’ve got two file drawers in work with old reference material, so it’s a bunch of stuff but not a ton. It took about two hours to work through. I also managed to throw away a couple of boxes full of stuff, and got some stuff off my desk and into folders. Sunday night might have been a weird time to do all this, but spare time during normal work hours is hard to come by. I haven’t really gotten started yet with the whole inbox processing thing. Oh, and I’m about halfway through the book.

Vbrfix

I had a little problem with some MP3s today that turned out to be easily fixable with Vbrfix. I remember using this program for something a while ago, but I’d pretty much forgotten about it. Basically, if you’ve got a VBR MP3 that iTunes (and/or your iPod) cuts off before it’s done, then you might have a problem that’s fixable with Vbrfix. I never bothered to learn all the details, but basically iTunes just thinks that the file is shorter than it really is, and Vbrfix cleans up the header so iTunes understands it.

GTD and Lotus Notes

I downloaded the GTD and Lotus Notes guide from DavidCo today. I’m not quite sure if was worth $10 for a thirty-odd page PDF file, but the system it laid out made some sense. There’s another system available here that might be better, and doesn’t cost anything, though.

One hang-up I’ve always had with any kind of productivity system is that so much of my “stuff” lives in Lotus Notes e-mail. I’ve looked into ways to embed links to Notes documents into an external system, but I’ve never found a good way. Notes doclinks work great in Notes, but if you try to paste one into, for instance, OneNote, you just end up with a little block of XML. (I know that I can save the doclink to a file, then attach the file to another application, but it’s not real useful for me if I need to go through that extra step.)

Well, I haven’t gotten past chapter 3 in the GTD book yet anyway, so I probably shouldn’t be worried about implementation details like this yet.

AppleScript

Related to my little iTunes buying spree from yesterday, I’ve been trying to find a good way to keep my purchased iTunes stuff in sync between my PC and my Mac. I’ve been thinking about just using rsync or something, but I haven’t gotten around to playing with that yet.

Instead, I started looking into doing this with AppleScript. That seems like it should be easily doable, but I haven’t been able to get this set up exactly the way I’d like. I started with a “copy files” script found at Doug’s AppleScripts for iTunes page. The script just copies any selected songs in iTunes to a single location. I’ve just been selecting my most-recently purchased stuff in the “Purchased” list, then running this script to copy the files from my Mac to my PC. Then, on the PC, I just drag the files over iTunes, and they get moved into the right directories automatically.

I’ve got two little problems with this script: First, it tends to come back with an error when it’s copying a big video file. Second, it doesn’t provide any feedback while it’s copying (no progress bar or anything like that). I decided to see what I could do about that, and came across this article at MacTech. I managed to use the example from that article to put together a nice app with a progress bar that should do just what the original script did. It compiles OK, but, unfortunately, doesn’t work when I call it from the iTunes script menu. Clearly, I need to do some more reading on AppleScript and figure out how this stuff works. Also, the script uses the same method to do the file copies as the original script, so I’m assuming video file copies will probably error out the same as they did in the old script.

more iTunes silliness

I preordered the new Wilco album from iTunes a couple weeks ago. It was released this week, so I went into iTunes to download it, but I kept getting an error 5002. I contacted support, and found out that there’s a really weird bug in the iTunes store: if you’ve got song credits (as opposed to dollar credit) in your account, you can’t download a pre-ordered album! How weird is that? The support guy told me that if I used up all my credits, then downloaded the album, he’d then replace the credits for me. So, basically, I’m getting 21 free songs out of this bug.

I’d been meaning to download the Essental Gram Parsons collection, so I went ahead and did that. Unfortunately, that used up dollar credit instead of song credits for some reason. It’s not an album, just a collection of songs, so I don’t see why the “buy all songs” button wouldn’t use song credit before dollar credit, but that’s what it did. So, I then decided to download the Essential Ryan Adams and Essential Sol Volt collections too (just the “basics” part, not the whole thing), but I did it song by song, so I’d use up the song credit.

So now I’ve got quite a pile of alt-country (and related) stuff — Wilco, Son Volt, Ryan Adams, and Gram Parsons! A lot of stuff to listen to. I haven’t heard from the support guy about putting those credits back in my account, but I’m assuming that’ll happen by Monday.