GTD at home

I cleaned out the top drawer in my main file cabinet at home today. I labeled all my folders, nice and neat. I threw out a bunch of stuff I didn’t need. I shredded a bunch of old credit card bills and other stuff like that. It took me about three hours to do all this; from around 8 to 11pm.

I don’t think I’m going to go much beyond this in terms of organizing my “stuff” at home. I just don’t think I really need to go nuts on the personal stuff. It’s mostly the work stuff that’s out of control.

I really need to get back to reading the GTD book. I just haven’t had time to pick it up in the last few days. Well, I’m tired and I’m heading off to bed now. Remember, there’s a three-day weekend to look forward to at the end of this week…

GTD progress report

I picked up a Brother PT-1950 labeler from Staples yesterday, then went into work and labeled and alphabetized all my files. I’ve got two file drawers in work with old reference material, so it’s a bunch of stuff but not a ton. It took about two hours to work through. I also managed to throw away a couple of boxes full of stuff, and got some stuff off my desk and into folders. Sunday night might have been a weird time to do all this, but spare time during normal work hours is hard to come by. I haven’t really gotten started yet with the whole inbox processing thing. Oh, and I’m about halfway through the book.

Vbrfix

I had a little problem with some MP3s today that turned out to be easily fixable with Vbrfix. I remember using this program for something a while ago, but I’d pretty much forgotten about it. Basically, if you’ve got a VBR MP3 that iTunes (and/or your iPod) cuts off before it’s done, then you might have a problem that’s fixable with Vbrfix. I never bothered to learn all the details, but basically iTunes just thinks that the file is shorter than it really is, and Vbrfix cleans up the header so iTunes understands it.

GTD and Lotus Notes

I downloaded the GTD and Lotus Notes guide from DavidCo today. I’m not quite sure if was worth $10 for a thirty-odd page PDF file, but the system it laid out made some sense. There’s another system available here that might be better, and doesn’t cost anything, though.

One hang-up I’ve always had with any kind of productivity system is that so much of my “stuff” lives in Lotus Notes e-mail. I’ve looked into ways to embed links to Notes documents into an external system, but I’ve never found a good way. Notes doclinks work great in Notes, but if you try to paste one into, for instance, OneNote, you just end up with a little block of XML. (I know that I can save the doclink to a file, then attach the file to another application, but it’s not real useful for me if I need to go through that extra step.)

Well, I haven’t gotten past chapter 3 in the GTD book yet anyway, so I probably shouldn’t be worried about implementation details like this yet.

AppleScript

Related to my little iTunes buying spree from yesterday, I’ve been trying to find a good way to keep my purchased iTunes stuff in sync between my PC and my Mac. I’ve been thinking about just using rsync or something, but I haven’t gotten around to playing with that yet.

Instead, I started looking into doing this with AppleScript. That seems like it should be easily doable, but I haven’t been able to get this set up exactly the way I’d like. I started with a “copy files” script found at Doug’s AppleScripts for iTunes page. The script just copies any selected songs in iTunes to a single location. I’ve just been selecting my most-recently purchased stuff in the “Purchased” list, then running this script to copy the files from my Mac to my PC. Then, on the PC, I just drag the files over iTunes, and they get moved into the right directories automatically.

I’ve got two little problems with this script: First, it tends to come back with an error when it’s copying a big video file. Second, it doesn’t provide any feedback while it’s copying (no progress bar or anything like that). I decided to see what I could do about that, and came across this article at MacTech. I managed to use the example from that article to put together a nice app with a progress bar that should do just what the original script did. It compiles OK, but, unfortunately, doesn’t work when I call it from the iTunes script menu. Clearly, I need to do some more reading on AppleScript and figure out how this stuff works. Also, the script uses the same method to do the file copies as the original script, so I’m assuming video file copies will probably error out the same as they did in the old script.

more iTunes silliness

I preordered the new Wilco album from iTunes a couple weeks ago. It was released this week, so I went into iTunes to download it, but I kept getting an error 5002. I contacted support, and found out that there’s a really weird bug in the iTunes store: if you’ve got song credits (as opposed to dollar credit) in your account, you can’t download a pre-ordered album! How weird is that? The support guy told me that if I used up all my credits, then downloaded the album, he’d then replace the credits for me. So, basically, I’m getting 21 free songs out of this bug.

I’d been meaning to download the Essental Gram Parsons collection, so I went ahead and did that. Unfortunately, that used up dollar credit instead of song credits for some reason. It’s not an album, just a collection of songs, so I don’t see why the “buy all songs” button wouldn’t use song credit before dollar credit, but that’s what it did. So, I then decided to download the Essential Ryan Adams and Essential Sol Volt collections too (just the “basics” part, not the whole thing), but I did it song by song, so I’d use up the song credit.

So now I’ve got quite a pile of alt-country (and related) stuff — Wilco, Son Volt, Ryan Adams, and Gram Parsons! A lot of stuff to listen to. I haven’t heard from the support guy about putting those credits back in my account, but I’m assuming that’ll happen by Monday.

GTD book

Well, I went out and bought the GTD book today. Let’s see if I can finish reading it in a reasonable amount of time.

So far, it seems like a worthwhile read, not just some mushy new-age stuff, or patently obvious stuff, or completely impractical advice that would never work in the real world. It does seem to contain practical advice that might actually be useful in my day-to-day work.

I’m kind of curious about how I might get some of this to work with my existing software tools. I’m currently managing my priority list via my Lotus Notes inbox, using follow-up flags. That’s not the best system possible, but it has the advantage of residing directly in the system where most of my to-do list items originate (i.e. e-mails from other people).

GTD

I’m usually not much for productivity systems of any kind. It all seems to me like it should just be common sense. Keep track of your to-do list, prioritize, and so on and so forth. I’m falling so far behind at work now, though, that I’m actually starting to look around to see if there’s anything out there that could help. I know there’s no magic wand I can wave that’ll get four months worth of work done in a week, but maybe there’s something out there that could help me whittle down the list a bit, and take some of the stress off me.

I’ve seen the “Getting Things Done” system mentioned a lot over the last couple of years, and I’ve been somewhat curious about it. I think I’m finally desperate enough to start looking into it. An excerpt from David Allen’s book is available from Business Week. I read that, and it makes some sense to me. There’s a page of links and stuff about GTD up at 43 Folders. There’s a link there to a podcast series, interviewing David Allen, that might be interesting. I think I’ll give that a listen, after I catch up on DNR.

I’m not sure if I’m ready to buy the book yet. Maybe.

my robot brain needs beer.

At work today, I got rather overwhelmed at one point, and the phrase “my robot brain needs beer” just popped into my head unbidden. Checking the internet (of course), I see that it is a phrase uttered by Machine Man (aka Aaron Stack) in Warren Ellis’ excellent Nextwave series. Googling that phrase returns a whole barrel full o’ hits. Apparently, the phrase has become a bit of an internet meme or something. Looking through the first few pages of hits, I couldn’t find a scan of a panel with Aaron actually *saying* the phrase though. Disappointing. I was hoping to find something to use as my wallpaper. If you look through the various entries that come back on that search, however, you will find a bunch of interesting stuff. For instance, Adam Warren’s DeviantArt page!

iTunes economics

Lately, I’ve been adding money to my iTunes account from various sources, rather than just putting stuff on my credit card. I’ve been cashing in pennnies, nickels, and dimes at CoinStar, and getting iTunes credit in return. And, a while ago, I bought a $50 iTunes card at CostCo for $45, and put that into my account.

Today, I was buying a gift certificate for someone from AmEx, using my rewards points, and I decided to spend some points on an iTunes certificate for myself while I was at it. I didn’t look at the fine print too closely, though. The certificate you get through AmEx is a 50 song certificate, rather than, say, a $50 certificate. The difference seems to be that you can only use it towards individual song purchases, as explained in this tech note on Apple’s site. So, that’s a bit of a pain, since I’m usually only buying albums. Also, song credits expire after six months or so; regular dollar-value credit doesn’t. I guess I’ll have to spend it on individual songs, and maybe buy some albums song-by-song rather than all at once.